Digital Preservation Policy

The Journal of Responsible AI & Ethics (JRAIE) recognizes the importance of maintaining the long-term accessibility, integrity, authenticity, and availability of published scholarly content. The journal considers preservation of the scholarly record an essential component of responsible academic publishing and seeks to support continued accessibility of published articles for researchers, readers, indexing services, and the broader academic community.

This Digital Preservation Policy describes the journal’s approach to maintaining the continuity, accessibility, reliability, and integrity of published content through appropriate technical and organizational practices.

Purpose of Digital Preservation

The purpose of digital preservation is to reduce risks associated with technological changes, system failures, website migration, accidental data loss, and other circumstances that may affect continued access to published scholarly content.

JRAIE aims to maintain the stability and integrity of published articles, metadata, and associated scholarly information while supporting long-term discoverability, citation continuity, and reliable scholarly communication.

Digital preservation practices support:

  • Continued accessibility of published articles.

  • Protection of the integrity of the scholarly record.

  • Maintenance of article metadata and publication information.

  • Recovery capability in case of technical disruption.

  • Sustainable access to previously published research.

  • Reliable scholarly communication over time.

Preservation of Published Content

JRAIE maintains published articles and associated publication records through its official journal platform and supports long-term accessibility through appropriate digital preservation arrangements.

Published content may include:

  • Full-text articles.

  • Article metadata.

  • Author information.

  • Institutional affiliations.

  • Abstracts and keywords.

  • Publication dates.

  • Issue information.

  • Digital identifiers where applicable.

  • Corrections, retractions, expressions of concern, and related editorial notices.

The journal seeks to ensure that published material remains identifiable, discoverable, and accessible throughout its publication lifecycle.

Digital Content Management

The journal applies appropriate technical measures for managing its online publishing environment and maintaining access to published scholarly material.

These measures include:

  • Regular website maintenance.

  • Database management and content monitoring.

  • Technical updates to publishing infrastructure.

  • Backup and recovery procedures.

  • Protection of published records against accidental loss.

  • Maintenance of article and metadata consistency.

The journal periodically reviews its technical practices to support reliable access, security, and continuity of published content.

Website Infrastructure and Source-Code Management

The official website of the Journal of Responsible AI & Ethics (JRAIE) is developed using PHP-based web technologies.

The journal website source code is managed through GitHub for development, version control, maintenance, and technical management purposes.

These technical arrangements support website stability, controlled development, and operational maintenance. However, website development technologies and source-code management systems are not considered independent digital preservation services.

Digital preservation focuses on maintaining long-term access to published scholarly content, including article files, metadata, and publication records.

Digital Preservation Services and Archiving Arrangements

The Journal of Responsible AI & Ethics (JRAIE) supports long-term accessibility of published scholarly content through digital preservation and archiving mechanisms available through its publishing infrastructure.

The journal participates in preservation arrangements supported through the journal publishing platform, including:

LOCKSS (Lots of Copies Keep Stuff Safe):
https://galaxiauniverse.com/index.php/JRAIE/gateway/lockss

CLOCKSS (Controlled Lots of Copies Keep Stuff Safe):
https://galaxiauniverse.com/index.php/JRAIE/gateway/clockss

These preservation mechanisms support distributed archival storage and help protect published scholarly content against potential loss caused by technical failures, platform migration, or other disruptions.

The journal periodically reviews its preservation arrangements and updates relevant information whenever changes occur in its digital preservation infrastructure.

Article Accessibility and Continuity

JRAIE is committed to maintaining access to published articles through its official online platform.

The journal seeks to preserve:

  • Published article files.

  • Bibliographic information.

  • Issue-level records.

  • Author and affiliation details.

  • Publication history.

  • Editorial notices affecting the published record.

Where corrections, retractions, expressions of concern, or other post-publication notices are issued, the journal maintains clear connections between the original article and subsequent editorial updates wherever technically possible.

Backup and Recovery Practices

The journal maintains appropriate backup practices to reduce the risk of loss of published content and essential publication information.

Backup and recovery measures may include:

  • Periodic backup of website databases.

  • Protection of article files and metadata.

  • Recovery procedures following technical problems.

  • Maintenance of operational copies of published content.

Backup copies are maintained as part of the journal’s operational continuity measures. Access to backup systems is restricted to authorized personnel to protect the security, confidentiality, and integrity of journal data.

Backup procedures support operational recovery, while digital preservation arrangements support the long-term accessibility and reliability of scholarly content.

Preservation of the Scholarly Record

JRAIE recognizes that preservation involves more than storing digital files. Maintaining the scholarly record requires preserving relationships between articles, authors, publication details, corrections, retractions, and other editorial information.

The journal seeks to ensure that:

  • Published articles remain properly identified.

  • Editorial updates remain connected to affected articles.

  • Corrections and retractions are transparently documented.

  • Publication history is maintained accurately.

Article Withdrawal, Correction, and Retraction Records

The journal does not normally remove published articles from the scholarly record without appropriate editorial justification.

Where an article requires correction, retraction, expression of concern, or another editorial notice, the journal maintains appropriate documentation to ensure transparency.

Changes affecting the status of a published article are clearly communicated and linked to the original publication wherever technically possible.

Persistent Identifier and Metadata Preservation

Accurate metadata is an essential component of digital preservation, scholarly discoverability, and citation continuity.

JRAIE seeks to maintain reliable metadata records, including:

  • Article titles.

  • Author names.

  • Institutional affiliations.

  • Abstracts.

  • Keywords.

  • Publication dates.

  • Issue details.

  • Licensing information.

  • DOI or other persistent identifiers where applicable.

Maintaining accurate metadata supports indexing, citation tracking, retrieval, and long-term scholarly communication.

Long-Term Preservation Arrangements

JRAIE is committed to maintaining appropriate long-term preservation practices as part of its ongoing publishing development.

The journal uses applicable preservation arrangements available through its publishing infrastructure and publicly identifies implemented preservation mechanisms where these arrangements have been established.

Where additional recognized preservation services or formal archival arrangements are adopted in the future, relevant information will be transparently updated on the journal website.

The journal avoids making unsupported claims regarding external preservation services unless such arrangements have been formally established and implemented.

Access During Technical Disruptions

In the event of temporary technical difficulties affecting website availability, the journal will take reasonable steps to restore access to published content and maintain continuity of service.

The journal may perform technical maintenance, system updates, or infrastructure improvements when necessary to protect the reliability, security, and accessibility of its publishing platform.

Responsibility for Digital Preservation

The publisher and journal management team are responsible for supporting the operational maintenance of journal content and ensuring that reasonable preservation practices are implemented.

Editors are responsible for maintaining the integrity of the published scholarly record through appropriate editorial procedures.

Authors remain responsible for maintaining their own copies of submitted and published materials where appropriate.

Policy Review and Updates

JRAIE periodically reviews its digital preservation practices to ensure that they remain appropriate for evolving technological environments and scholarly publishing expectations.

Any significant changes to preservation arrangements will be communicated transparently through the official journal website.

Transparency Statement

JRAIE maintains transparency regarding its digital preservation practices and periodically updates this policy whenever significant changes occur in preservation infrastructure, technical systems, or archival arrangements.

Information regarding implemented preservation mechanisms is communicated through the official journal website to ensure clarity for authors, readers, indexing services, and the broader scholarly community.

Commitment to Sustainable Scholarly Access

The Journal of Responsible AI & Ethics (JRAIE) considers digital preservation a fundamental responsibility of scholarly publishing.

Through appropriate technical management, responsible editorial practices, metadata preservation, and continuous improvement of its publishing infrastructure, the journal aims to support the long-term accessibility, reliability, authenticity, and integrity of published research.